IT security in the company - basic facts

Service Business

Nowadays, it is imperative to look for companies that do not use even one computer in their operation. High-speed calculating machines made running a business much easier, which is why they have become so popular in the economy of most countries in the world. However - as always in life - the bag of advantages must also contain some disadvantages. Total trust in computer and Internet technologies means that we are exposed to all threats that lurk in this area. Let's take a look at what is worth paying attention to in order to properly ensure IT security in the company!

IT security - threats

It is not machines that fail most often, but people. It may sound harsh, but your employees are the weak link in your company's IT security chain. For this reason, all activities should begin with the proper training of personnel on the main precautionary principles. Here are some of the most important points to keep in mind in this case.

  • Passwords - people who go the easy way make up bad passwords, so it's worth implementing a system of randomly generating them. Passwords should consist of many characters - upper and lower case letters and numbers - and be imposed in advance on each employee. It is necessary to prohibit the staff from writing them down on pieces of paper sticking around the desk. Regularly remind people to log out of all sessions when shutting down the computer. If there is Wi-Fi at work, you also need to remember about a sufficiently strong password.

  • Suspicious sites - employees often surf the Internet for recreational purposes during their working hours, this simply cannot be avoided. However, it is worth instructing them not to look at suspicious links and download any files from the wrong sources. This warning mainly applies to links from spam emails and from social networking sites. Programs that block specific addresses and anti-viruses with a network shield that are updated on a regular basis can help in controlling the staff.

  • Backup copies - if the company does not have an automated backup system in place, employees should be instructed to regularly save the results of their work and make backups - on various media - of their files.

IT security - hardware and software

Now let's focus on the issues of hardware and software security in the company. These two aspects are closely related, so it makes no sense to discuss them separately. The basic principle is that IT security should be built by someone experienced and with appropriate qualifications - giving such things into the hands of a layman can end up fatally. The larger the company network, the more work to be done - it is worth having a good administrator constantly supervising the whole thing. These are the fundamental points to keep in mind in this regard.

  • Antivirus software - an extremely important thing. In addition, you need to take care to update it regularly, as thousands of new worms and Internet viruses are released into the network every day.

  • Backup system - it is very profitable to implement such a system in the company to protect sensitive data against loss. There can be many reasons for losing files - the most prosaic of them is a hard drive failure. Very damage-resistant devices such as SSDs have appeared in stores, however, classic, sensitive drives still dominate in office computers.

  • Power strips and UPSs - data loss or damage to equipment can also result from sudden power cuts. Significant threats are also surges, which occur during severe storms. For this reason, it is worth investing in equipment that protects computers against such accidents. Connecting the power cables to a special strip is a must, you also have to consider purchasing UPS devices which, in the event of a power failure, give you extra minutes to safely shut down the equipment.

  • Security software - as mentioned before, applications that block careless activities of employees are a good cover. Another way to reduce the risk resulting from the carelessness of computer users is to properly configure the permissions in the system.

  • Legal software - pirated applications may be free, but in this case the old adage is 100% true: cunning loses twice. When you buy legitimate programs (e.g. Windows, Microsoft Office) you can be sure that no viruses are hidden in their code. In addition, manufacturers usually provide technical assistance, which may turn out to be the last resort in some situations.

  • Encryption - in internal systems, it is worth using the best available password encryption methods to protect yourself against hacking.