Who is required to keep a revenue and expense ledger?


Keeping a tax book of revenues and expenses is one of the simplified forms of tax records. The legal regulations define in detail who is subject to the obligation to conduct it and the limits that must be respected.

According to the Act on personal income tax, natural persons conducting business activity and partnerships, civil partnerships of natural persons and general partnerships of natural persons whose net sales revenues in the previous year did not exceed the equivalent of EUR 1,200,000 ( PLN 4,936,560 in 2013). After exceeding this amount, these entities are required to run the so-called full books.

The ordinance of the Minister of Finance on keeping a tax book of revenues and expenditures specifies, inter alia, which entities are subject to the bookkeeping obligation. They include natural persons who obtain income from non-agricultural business activity taxed on general principles or with a flat tax.

The obligation to keep a book also applies to persons:

  • performing activities on the basis of agency contracts and contracts under the terms of mandate, concluded on the basis of separate provisions;
  • running special departments of agricultural production, if these persons reported their intention to keep these books;
  • clergy who waived the lump-sum income tax payment.
  • being shipping entrepreneurs within the meaning of the Act of August 24, 2006 on tonnage tax.

In cases justified by special circumstances, in particular, such as: the type and size of the activity, age and health condition, the head of the tax office, at the taxpayer's request, may release him from the obligation to keep the book, as well as from individual activities related to bookkeeping.

There are also groups of entities that are not required to keep a book:

  • paying income tax in flat-rate forms;
  • providing only passenger and goods transport services using horse-drawn carriages;
  • practicing as an advocate only in an advocate team;
  • they sell assets for consideration.