To what address should the request for payment be sent?


A request for payment is the first, amicable step in obtaining payment of outstanding debts. It is not associated with high costs or sacrificing valuable time, and may contribute to the recovery of money from an unreliable contractor. While sample forms of the request for payment can be easily found on the Internet, the address to which the request should be sent may be puzzling. So, what is the best address to send the request for payment?

Address on the request for payment

In fact, no code regulates the address to which the request for payment should be sent. The most important thing is for the addressee to read its content, and thus for it to be delivered personally to his / her hands.


In order to be sure whether the debtor has received the request for payment, it is worth sending it with a receipt, which may constitute evidence in the event of legal proceedings.

Marking the address shouldn't be a problem. If an agreement has been drawn up between the entities, you can choose the address that the debtor has provided as the address for service. If not, the correspondence address and registered office of the debtor are sufficient. The address can also be found in the generally available CEIDG-1 database - in the case of sole proprietorships and civil partnerships, or in the KRS database of entrepreneurs - if our debtor is a limited liability company or other commercial law company.

E-mail address - a request for payment sent electronically

If we know the debtor's e-mail address, the request for payment can also be sent by e-mail. In this case, remember to set an automatic acknowledgment of receipt in the e-mail settings. In the event of possible claims in court, it may serve as evidence that the debtor has received the summons.

Ineffective request for payment

Usually, a demand for payment results in the payment of the debt by the contractor. However, there are situations when multiple requests for payment are ineffective. In that case, more radical recovery steps should be taken and a lawsuit should be filed. In such a situation, a problem may arise, a lawsuit brought against a natural person running a business, as it must contain the address of that person's residence (which is usually unknown to entrepreneurs).

Limitation of debt

It should be remembered that each debt becomes time-barred, which may result in non-recovery of the debt. In a situation where the entrepreneur is sure that the next request for payment will not bring the expected result or when the time is urgent and the debtor still does not pay the debts, the process should not be delayed. It is advisable to interrupt the limitation period as soon as possible.