PKPiR - methods and dates of revenue recognition


Taxpayers who independently keep records of revenues and costs at PKPiR may face the problem of when to recognize a given economic event in the settlement time.

Pursuant to Art. 14 sec. 1c of the Personal Income Tax Act, the date on which the income arises is the date of issue of the item, sale of property rights or provision of a service, or partial performance of the service, but no later than the date of the invoice or payment of the amount due.

In the case of recording of revenues, this issue is regulated by the Regulation of the Minister of Finance on keeping a Tax Book of Revenues and Expenses, § 19 sec. 1. Well, entries in the book concerning revenues from the sale of products, commercial goods and services are made on the basis of the invoices issued, and more specifically the dates of their issue.

In the case of sales not documented with invoices, the entry is made on the basis of an internal ID issued at the end of the day, in which the value of these revenues for a given day is shown in one amount, unless sales records or records using cash registers are kept. At the same time, the booking is made once a day after the end of the day, not later than before the commencement of operations on the following day. In a situation where the taxpayer issues many invoices on one day, it is allowed to record a list of these documents containing the sum of the amounts indicated in them - pledge of sale.

Such a sales statement should contain the following information specified in the regulation:

  • date and consecutive number of the statement;
  • numbers from-to invoices included in the statement;
  • the total sum of these invoices;
  • signature of the taxpayer or the person who prepared the statement.

In the case of taxpayers who keep sales records - they can make entries regarding the income shown in these records in one item at the end of each month.

Taxpayers who record turnover using cash registers, make entries in the book based on the data resulting from daily reports, reduced by amounts affecting the amount of income, or on the basis of data resulting from monthly reports adjusted by amounts affecting the amount of income.

The taxpayer chooses himself how he will keep records of sales invoices. However, in the case of making accounting entries once a month, the deadline is the 20th day of the month following the month of the sale. This applies in particular to:

  • taxpayers keeping records of non-account sales;
  • taxpayers keeping sales records through cash registers or making sales documented only with invoices;
  • accounting offices commissioned with bookkeeping.