Rules can be friendly! See what it should contain


Regulations are often associated with dry formal requirements, lots of obligations, prohibitions and orders.In this article, we would like to show the rules from the good side, disenchant the myth that it is "incarnate evil". Rules can help you get things done more efficiently!

What are the regulations?

The Polish language dictionary defines the regulations as "rules and regulations governing conduct in a given field, binding on employees of an institution, members of an organization, etc .; also: a document containing these rules and regulations'.

Why write and read the regulations?

Regulations can be transparent information for employees or users of services. If it is written in easy language (after all, it does not have to have legal phrases), the interested person will easily find answers to questions in it (e.g. return dates, shipping costs - in the case of an online store).

When it comes to work regulations, you can find useful and specific information on how to perform a given task, how to secure documents, what is acceptable and what is not during the performance of duties. In addition, on the basis of well-prepared regulations, the employee receives a clear message about what he is responsible for and how he should perform his duties.

In the case of work regulations, it is very helpful when they contain the so-called process maps so that the employee knows point by point what to do in a given case, e.g. when a dangerous situation occurs, evacuation, fire, etc.

Regulations are specific tips and answers on how to respond to specific situations.

What should the regulations contain?

The regulations do not explicitly specify what the regulations should contain - it is important that it does not contradict applicable law and does not violate decency. The exception is the work regulations - in this case, the Labor Code in Art. 104 clearly states what this document should compulsorily include.

Depending on the type of regulations - other elements will be of key importance. The common part of each of the regulations is to define the rules regarding the subject of the regulations, e.g. regulations:

  • work - rules prevailing at work,

  • remuneration - the key element here will be the principles of remuneration,

  • competition - competition rules,

  • provision of services - rules for the provision of services,

  • school pitch - rules for using the pitch.

In addition, a good regulation should include:

  • definitions - so that both parties have no doubts about what is being said,

  • rights and obligations of participants,

  • penalties for violating the regulations.

Regulations should be easily accessible to the parties - e.g. posted in a generally accessible place, made available through appropriate on-line programs (e.g. internet cloud), etc.

Regulations are protected by copyright

For the purposes of copyright law, the regulations are a work (individual activity of a creative nature is manifested in it), therefore it is not allowed to copy or duplicate regulations from other websites, stores - it should be prepared by yourself or given to a lawyer for development.

Follow the procedures, but remember to think

If the regulations do not contain "rigid" procedures, they will be written in simple language, it will certainly improve activities and communication in the company.

The created documentation should be a tool, not a set of documents that are covered with dust and “are there because they have to be”, or are absolutely obligatory in every situation.

“I follow the procedures, but I remember to think” - remember that although the rules are important, thinking is more important. For pure rigid procedures, a soulless official is used, for whom the letter of the law is the most important. We, however, do not lose the letter of the spirit.

After all, if a child stumbles on a bicycle path or pedestrian crossing, there is no point in waiting for the green light to help him.